When you're planning an event—whether it's a corporate conference, wedding, or product launch—audio-visual elements can make or break the experience. At Savvy AV Rentals, we’ve helped hundreds of clients pull off seamless events, and we’ve gathered the top rental tips that will save you time, money, and stress.
1. Start With a Site Layout or Floor Plan
Before finalizing your rentals, provide your rental company with a layout or floor plan of the site. This ensures the setup will accommodate your venue’s layout and power availability. Knowing ceiling heights, lighting conditions, and sound acoustics helps avoid last-minute surprises.
2. Match the Gear to the Purpose and Budget
Every event is different and the needs vary based on event budget, attendee size and the room or venue. Make sure you rent the equipment that fits your event goals, and maximizes your budget.
3. Always Ask for On-Site Support when utilizing Audio Visual components
Even the best AV setups can run into issues. Whether it’s a mic cutting out or a projector needing adjustment, having a technician on standby ensures your event runs without a hitch.
4. Test Everything Before Go-Time
Schedule time for a dry run. Make sure every mic, speaker, and screen is tested with the actual content. A few hours of prep can prevent technical failures in front of a live audience.
5. Bundle Services to Save
If you're renting tables, chairs, lighting, staging, and AV equipment, bundling them through one provider like Savvy AV can save you money—and simplify logistics.
Planning a big event? Get expert AV guidance and professional gear from Savvy AV Rentals—where flawless execution starts with the right setup.
